Entering a Production

PROCEDURES FOR ENTERING A PRODUCTION

1. Follow the entering procedures on the online registration form.  Please note that entry fees should be sent to the Kennedy Center, not to the regional chair.
2. In order to get respondents out to your show in a timely fashion, you must register online ONE MONTH PRIOR TO THE OPENING OF THE PRODUCTION. This must include all student design entries. Simply calling your circuit coordinator does not suffice. If the forms are not received ONE MONTH PRIOR TO THE OPENING OF THE PRODUCTION, we cannot guarantee that respondents can be scheduled for a production.
3. If your production is a new play (student or non-student), please also send two copies of the script to:
    
   Doug Hill
   University of Nevada, Las Vegas
   4505 Maryland Parkway, Box 455036
   Las Vegas, NV  89154-5036
   Office: 702-895-4673
   Fax: 702-895-0833
   doug.hill@ccmail.nevada.edu
   Doug.hill@unlv.edu 

WHAT SHOULD YOU EXPECT AFTER A PRODUCTION HAS BEEN ENTERED?

Production Responses & Festival Consideration

1. Prior to the opening of your production your circuit coordinator will notify you of the respondents who have been scheduled to view your production. If your production is a Participating Entry a member of the Regional Selection Team will also be dispatched to see the show. However, only the first respondent will offer an oral response.
2. When the production respondent arrives, he/she should be provided with two programs, one of which has been marked with the director's Irene Ryan nominee, and an indication of any actors who are not eligible for an Irene Ryan nomination.
3. The respondent will provide an oral response to the production immediately following the performance.
4. The production respondent may nominate one (Associate entries) or two (Participating entries) additional student actors for the Irene Ryan Acting Competition. As a rule, these selections are not discussed with the director. The respondent may also nominate company members for Meritorious Achievement Awards. The respondent may solicit Meritorious Award input from the director. These award are intended to recognize individuals who have gone above and beyond the normal expectation of production participation.
5. The respondent will submit an online report on the Ryan nominees and Meritorious Achievement Awards. The respondent may also recommend a specific scene from the production for the Festival of Invitational Scenes. If your show is being considered for the Festival of Invitational Scenes, your circuit coordinator will notify you and verify your interest in being considered. The scenes which are invited to the festival will be selected at the December selection meeting.
6. If your production is a Participating entry, the respondent and/or Regional Selecton Team representative may recommend the show as a festival possibility. If recommended, the producing school will be notified as soon as possible so that they can arrange to preserve the set and costumes. The production will then be discussed at the December selection meeting and input from all respondents and team members who viewed the production will be solicited and reviewed.
7. The productions to be invited to the regional festival will be selected at the December selection meeting. If a production is invited to the regional festival, the production's designated contact person will be notified immediately after the selection meeting.
8. Students who have been nominated for the Irene Ryan Acting competition or who have received Meritorious Achievement Awards will be notified as soon as the response forms have been processed.
   

Design Responses

Region VIII is the only region in the country which attempts to send out design repondents to each of the entered shows with student designers. Cost and logistics are making this practice more and more difficult. Whenever we are able to arrange for a respondent specific to student design we will do so. However, all student designers will be invited to Regional Festival and opportunities for a response to their work will take place there. If you have questions or concerns, please contact the Regional Design & Technology Chair, John Binkley, at john.h.binkley@csun.edu.

1. Prior to the opening of your production, your circuit coordinator will notify you of the design respondent who has been scheduled to view the production.
2. After the production, the design respondent will critique the design and review all sketches, renderings, models, etc. which should be included in the design presentation at the regional festival. These response sessions are usually private, including just the respondent and the student designer(s)..
   

The Board of Governors of KCACTF - Region VIII will make every effort to ensure that our respondents function as allies to your program and educators to your students. We will further strive to give each and every production entered equal and thorough consideration. We can best fulfill this pledge if we receive all registration information one month prior to the opening of the production.